Equipment & Inventory Management
Complete control over your entire fleet
Unlimited equipment items with detailed profiles, category organization, and serialized tracking. Manage everything from heavy machinery to consumables.
- Multiple images per item with gallery view
- Custom fields for industry-specific attributes
- Equipment components - Track parts and assemblies
- Bulk items - Manage consumables without serial tracking
- Purchase information tracking - Date, price, supplier
- Asset condition monitoring & history
Staff Management
Your team, organized and compliant
Comprehensive staff profiles with license tracking, employment types, and location assignments. Never miss a license expiry again.
- Employment types - Permanent, Casual, Contractor
- Driver, Forklift, WhiteCard license tracking
- Profile photos and calendar color coding
- Break tracking and job time allocation
- Weekly/fortnightly timesheet views
- Location-based staff assignments
Logistics & Dispatch
Streamlined deliveries and collections
Unified job queue for all deliveries, collections, and service calls. Drag-and-drop assignment with instant push notifications to your team.
- Job types - Delivery, Collection, Service Call, Pickup, Return
- Drag-and-drop staff, crew, and vehicle assignment
- Customer info, site address, equipment list, special instructions
- One-tap directions via Google/Apple Maps
- Job notes visible to office in real-time
- Time tracking with GPS location capture
AI Damage Detection
Instant, intelligent damage assessment
Upload equipment photos for instant AI-powered damage analysis. Get confidence scores, severity ratings, and repair cost estimates in seconds.
- Physical damage, wear & tear, operational issues classification
- Compare against equipment damage history
- Flag damage as chargeable to customer
- Create damage reports on-site in seconds
- Instant notification to office staff
- Full audit trail with timestamps and GPS
Ready to streamline your operations?
Start your 30-day free trial. No credit card required.
Safety Management
Industry-leading safety & compliance
Complete safety management with SWMS, incident tracking, inspections, and the AlertVisionAI fatigue management camera system.
- Real-time fatigue detection - Eye movements, yawning, head position
- Distraction & drowsiness detection
- Face ID recognition & seatbelt monitoring
- Forward collision & lane departure warnings
- Full HD 1080p recording with night vision
- 4G LTE connectivity for live streaming
- Take 5 assessments before starting work
- Toolbox talk attendance tracking
- Pre-delivery & return inspections
- Custom inspection forms and checklists
- PPE tracking - issued and returned
- Australian WHS compliance built-in
Customer Management & CRM
Know your customers, grow your business
Complete customer database with rental history, credit management, and a self-service portal where customers can book equipment and pay invoices.
- ABN validation and tracking
- Customer categorization by industry, VIP status, custom tags
- Account manager assignment
- Email history, SMS notifications, automated reminders
- Top customers, acquisition analysis, churn tracking
- Shopping cart with availability checking
Digital Signatures & Agreements
Paperless, legally compliant contracts
Electronic signatures with a simple 3-step process. Mobile-optimized signing on any device with automatic PDF generation and email delivery.
- 3-step signing: Review → Details → Sign
- Professional branded rental agreements
- Delivery dockets with signature confirmation
- Collection receipts with digital sign-off
- Photo ID capture for verification
- Full audit trail with timestamps
Invoicing & Payments
Get paid faster with less effort
One-click invoice generation with automatic GST calculations. Stripe integration for card payments, payment links via email, and Xero sync.
- Professional PDF invoices with your branding
- Automatic subtotal, GST, and total calculations
- Payment terms - Net 7, Net 14, Net 30, Due on Receipt
- Payment links sent via email
- Portal payments - customers pay online
- Card, bank transfer, cash, cheque support
Everything you need.
One integrated platform.
Stop juggling multiple systems. CloudRent Pro brings equipment management, safety, dispatch, invoicing, and more into one powerful platform.
No credit card required • Free migration from spreadsheets • Cancel anytime